In this article, we will discuss:

1. 1. some points to consider as you are planning an event during which you want to offer interpretation to your audience
   2. general requirements for RSI
   3. what to expect on the date of the event

Points to Consider

One of the most important aspects of Remote Simultaneous Interpretation, as the name already indicates, is just that — its REMOTE nature! This means not only can interpreters work from anywhere in the world, but also that the attendees of your event can listen – in their own preferred language — from wherever they may be located. This increases the reach of your message, and the number of people who can benefit from and join your event. The process usually allows for as many languages as needed, even in multiple concurrent rooms. All that without the cost and liability traditionally associated with the installation of an interpretation booth, distribution of transmitters, and prohibitive travel expenses.

Another reason to consider RSI is the type of event, or presentation, you’re hosting. For online events, for example, RSI allows 2-way communication, emulating a real-life scenario of interpretation, and creating space for interaction between panelists and attendees. So, if you are planning to host a workshop where there could be the potential for people to interact with the speaker, RSI has the capability of bridging the gap between speaker and audience in order to promote the exchange needed. Planning to host a regular PowerPoint presentation instead? RSI is perfect for that, too! Attendees can watch the presentation, and listen to the audio in their own language, on their preferred device, without missing a beat.

The final – and probably most important item to consider – is RSI’s accessibility capabilities. For most events, Remote Simultaneous Interpretation makes the interpretation process easy, straightforward, and user friendly. As the user may be accessing the event via their own personal devices, they can enjoy the comfort and setup of their familiar environments, with little or no learning curve. In tandem, it’s crucial to have a reliable internet connection. This is true from both the host’s and the attendees’ perspectives. For the host, at an on-site event, for instance, the presentation needs to be streamed through the interpretation platform so that the interpreters can follow the actual presentation, as facial expressions, mannerisms, and other visual cues are as important as the audio itself. For the attendees, the better and more stable the connection, the more seamless the experience will be, absent any delays and buffering.

General Requirements

As previously mentioned, the number one requirement is internet! A reliable, high-speed connection will be needed depending on the type of RSI for your event.

Next, you’ll need to establish the number of attendees, and the manner of the presentation itself. For our Remote Simultaneous Interpretation projects, we use and recommend KUDO as the RSI platform. KUDO was developed with multilingual aspects and capabilities in mind that can be accessed on both mobile devices or desktops, and allows for one or multiple-way interactions. It allows the event to take place directly within the platform, or as an accessory to another forum such as Zoom and Go to Meeting.

Our interpreters are always selected with the subject matter of the presentation in mind, but the style of the presenter, and specific terminology choices, can vary from person to person. With that in mind, it’s vital to provide content in order to prepare the interpreters with the speaking style of the presenter(s). For that, you should always have reference material ready (or planned) to send to the interpreters as early as possible. Types of reference materials include:

• presentation slide decks
• speaker notes
• potential questions
• speaker bios
• agendas/programming

These materials give the interpreters the opportunity to become more familiar with the structure and style of the presentation, creating the best and most accurate interpretation for your attendees.

What to expect

For on-site events, one of the greatest unforeseen benefits of RSI is that it takes up very little space when compared to traditional on-site interpretation. So, on the day of your event, you should expect to not see multiple sound booths set up in your venue for the interpreters to work from, nor any complex sound equipment. You will also not have to deal with accommodations and interpreter travel expenses, insurance for transmitters, or the learning curve of how to operate them, as all of these elements are superfluous with Remote Simultaneous Interpretation – even if your event is in person and on-site.

With RSI, what you can expect is interpreters working from literally anywhere in the world, allowing for more space at your event for info booths, attendees, displays, or to better comply with any restrictions/special circumstances! You should also expect simple and intuitive instructions for accessing and navigating the interpretation platform. In our case, these instructions are provided upon confirmation of the project, and, if you’d prefer, made available in the preferred language of your target audience.

Additionally, a very popular option clients take advantage of with RSI is that the session can be easily recorded for your organization to use later on, either with or without the original audio. Whether the idea is to email a copy to the attendees, post it on your website to be accessed for organization members, or to just keep for your records, all you need to do is let us know you’d like to activate this feature!

To Conclude

Finally, you can expect your event to run as intended – hassle-free – knowing that Interpro Translation Solutions has you and your attendees covered for any interpretation/translation needs.

If you’d be interested in exploring how Remote Simultaneous Interpretation can work for your event, please feel free to contact us at your convenience! We are here to help you reach your audiences in a way that makes them feel most comfortable and included.

The post Maximize Your Reach with Remote Simultaneous Interpretation appeared first on Interpro Translation Solutions.

There’s more to virtual gatherings and interpretation than meets the eye. We’re here to break down the importance of web meetings, what RSI is and how it works, and what the future of online events might look like.

Why are eMeetings essential for businesses?

Web meetings encompass more than just one-on-one video calls. In the modern-day business landscape, web meetings or “eMeetings” are utilized for a variety of purposes including eLearning, team or organization-wide conferences, presentations, webinars, and seminars.

What was once considered a nice-to-have option in the workplace is quickly evolving into a necessity for businesses around the globe. Companies cannot overlook the benefits of web meetings, including:

Efficiency

Virtual meetings save businesses money associated with planning in-person gatherings. Forgoing travel and related expenses can save thousands of dollars over the course of just one year. Additionally, in-person meetings require a great deal of time. Remote meetings, on the other hand, can be quick and to the point, resulting in increased productivity.

Scalability

Coordinating in-person training for 5 employees in one office isn’t difficult, but the situation changes drastically when it’s 500 employees across several offices around the globe. Web meetings, on the other hand, can be implemented as easily for 1,000 participants as it can for 10, anywhere in the world, and at the touch of a button.

Flexibility

The possibilities with web meetings are endless. As long as members have an internet connection, they have the ability to participate. Sometimes the unexpected throws a wrench in plans, as the world learned this year with the coronavirus pandemic. Virtual events are, for the most part, unaffected by these obstacles. Even if things don’t go according to plan, canceling online meetings and events is not nearly as inconvenient as canceling in-person ones.

However, if you aren’t providing virtual resources to all members of your company due to language barriers, many will miss out on these benefits. Remote Simultaneous Interpretation is a solution to this problem.

What is Remote Simultaneous Interpretation (RSI)?

With Remote Simultaneous Interpretation, audio is translated by remote interpreters in real-time. Unlike traditional consecutive interpretation methods, RSI does not interrupt the speech in progress, preserving the natural flow of the presentation.

Additionally, when utilizing Interpro’s professional linguists in tandem with an optimized RSI platform, two-way interaction is possible, no matter the language of the speakers.

To better illustrate this, imagine a presenter leading an online seminar in English. Her remote audience is composed of English, French, and Spanish speakers. Though she is delivering her presentation in English, the French and Spanish speakers will hear it immediately in their respective languages only. Furthermore, if anyone has a question, they can ask it in their native language. The English-speaking presenter will hear the question in English.

Remote Simultaneous Interpretation allows you to:

• facilitate eMeetings with up to 32 languages simultaneously
• host up to 3,000 attendees per language
• access meetings through your computer or smart device
• plan for interpretation services with greater flexibility thanks to short ramp-up times

Why Interpretation Is Key for Businesses

Interpretation does more for a business than allow them to reach more members of the organization. It is a crucial step in breaking down linguistic barriers and actively promoting language equity. The end result? No member of your organization will be at a disadvantage due to the language they speak, affording them every opportunity to succeed.

Offering multilingual sessions for foreign language speakers makes learning accessible to all, creating an environment where everyone feels welcome. Remote Simultaneous Interpretation is key to building a diverse and inclusive organization.

How does Remote Simultaneous Interpretation work?

Thirty-two languages and 3,000 users sounds like a complex proposition! Thankfully, when using a professional translation company and the right platform, it is a seamless experience.

Remote Simultaneous Interpretation for multilingual web meetings can be broken down in  three simple steps:

1. First, the presenter speaks in his/her native language as if talking to a group of people who also speaks that language. The presentation is streamed within the cloud-based RSI platform.
2. There’s no need for the speaker to pause for interpretation to occur. The interpreter, who wears headphones, is listening to the speaker and simultaneously interpreting into a microphone. The translation is streamed back to the RSI platform.
3. From the same platform, the audience receives the interpretation in its desired language. The result is a video stream that makes the audience feel as if they are actually listening to a speaker of their native language.

If an audience member has a question or wishes to respond, the same process will take place, only vice versa. Keep in mind that even though we have broken the process down into three separate steps for descriptive purposes, it occurs almost instantaneously.

Using the Optimum Platform for Interpretation

Platforms like Zoom and Google Teams are great for monolingual communication, but fall short when multiple languages are involved. In order for interpretation to take place on these platforms, multiple technologies, none of which was built for each other, may need to be deployed at the same time. The bottom line is that these services are not designed for multilingual interpretation, making the process cumbersome and ineffective at times.

Platforms which were not designed with multi-language meetings in mind should be avoided when hosting eMeetings with a linguistically diverse audience. A web-based RSI platform allows audiences to listen in on meetings, webinars, and presentations in real-time and to communicate back in their native language.

Other benefits of using a specialized platform like Interpro’s solution include:

• high-definition audio and video
• user-friendly easy navigation
• features such as polling, voting, document distribution, and Q&A capabilities
• screen sharing
• high-level security

Conventional video conferencing platforms simply don’t include these features across multiple languages simultaneously.

The Future of Online Live Events

The COVID-19 pandemic has altered the way companies communicate and conduct business, and these changes are most likely here to stay for the foreseeable future. Social distancing guidelines have prohibited large gatherings of people, effectively halting live meetings and events across the globe.

An article from EventMB, a leader in resources for the event industry, examined the future of in-person events. Planning large gatherings will be nearly impossible due to the precautions that need to be taken, making virtual meetings the only viable option. Prominent companies such as Facebook and Microsoft are leading the way in postponing conferences and large meetings until Summer 2021. Others have already taken this a step farther. Twitter made news when their CEO announced that all employees can work from home forever.

Marketing experts are seeing positive results with digital experiences and events, noting increased ROI and higher attendance rates than their in-person counterparts. Making sure these online events and meetings are accessible to all is more important now than ever. Though separated by physical distance, technology such as RSI can help people collaborate and work together, regardless of language.

Conclusion

eMeetings have rapidly evolved into a critical element for business communication in today’s world, and organizations must take steps to effectively reach the widest possible audience. Remote Simultaneous Interpretation seamlessly enables multilingual communication, allowing people to collaborate in the language they understand best and are most comfortable using.

The post Reach a Global Audience with Remote Simultaneous Interpretation appeared first on Interpro Translation Solutions.

Remote Interpretation Maintains Accuracy

Growing an audience while preserving the accuracy of a company’s message is essential. While it may seem like a monumental task, remote interpretation maintains accuracy with ease. When businesses and organizations participate in international events, it is vital that all attendees hear the same message regardless of their native language. Remote interpretation allows individuals to utilize devices, such as smartphones, tablets, or laptops, to listen to translated content in real time like everyone else in the room. For those who cannot attend the event in-person, this service also has the ability to share the content remotely using the same devices. Since this information is delivered in each listener’s native language, every individual at the event who uses remote interpretation hears a clear message delivered in an easily understandable format. This system allows content to be shared in a way that is both accurate and welcoming to multilingual audiences.

Remote Interpretation Improves Efficiency

Retaining content and delivering it in a way that feels personalized to each listener is remarkably important and also surprisingly efficient due to remote interpretation. With an estimated 2.5 billion smartphone users by 2019, employing services that capitalize on tools that customers already own is a no-brainer. Furthermore, since RSI is compatible with traditional interpreting software and hardware, this service can take place at virtually any time and in any location with Wi-Fi or a mobile data network.

Given the ease of set-up, interpretation is even available on short-notice. This quick turnaround gives companies and businesses more flexibility with planning and scheduling. It also allows the ability to add additional language requirements with little effort. At Interpro, language interpretation will be provided by skilled interpreters who can work from anywhere in the world, which can continue to grow with a company’s audience size.

Remote Interpretation Provides Savings

Perhaps the most surprising benefit of remote interpretation is at it provides significant savings to companies and organizations who utilize it. The interpretation process is streamlined—from its compatibility with existing software and hardware to the speed at which interpretations are delivered via listeners’ smartphones. As a result, it reduces the expenses that companies would typically incur. It also simplifies meetings during which content is planned and modified.

Moreso, RSI interpretation services are brought to event attendees digitally. This means companies can present to multilingual audiences at a single conference or event without Remote interpretation also eliminates the need for traditional interpreter booths and additional on-site equipment, saving more time and money regarding transportation and set up at event venues.

Moving Forward with RSI

Event organizers who are interested in capitalizing on the various benefits of remote interpretation can obtain an estimate of the costs by simply providing the required language(s), the length of the event, the number of attendees who will need interpretation for each language, and the number of rooms that need interpretation.

Today, remote simultaneous interpretation makes this a reality. With RSI, companies can reap the benefits of increased accuracy, efficiency, and decreased cost as they present their message to audiences around the world.

The post Breaking Language Barriers: The Benefits of Remote Interpretation for Events appeared first on Interpro Translation Solutions.